OFFICERS
President. The
President shall be the principal executive officer of the organization
and, subject to the control of the Executive Committee and the
direction of the membership, shall in general supervise and control all
of the activities of the organization. The President shall be a
member of the Executive Committee and, when present, shall preside at
all meetings of the membership. The President shall vote
only in the case of a tie in a vote of the Executive Committee or the
membership. The President shall select and appoint the
chairpersons of all Standing and Special Committees and shall be an
ex-officio member of all committees of the organization.
President-Elect.
The President- Elect shall be a member of the executive committee and,
in the absence of the President, shall perform the duties of the
President. The president-elect shall perform such other duties as
are assigned by the President or the Executive Committee. The
President-Elect, after having served for one year, shall automatically
become the President of the organization. To be eligible to serve
as President- Elect, a person must have been a voting member of the
organization for at least one year.
Secretary.
The Secretary shall be a member of the Executive Committee. The
Secretary shall keep the minutes of the proceedings of the membership
and the Executive Committee, shall receive from the Treasurer the list
of Regular Members who have paid their dues and prepare the official
list of Voting Members, shall see that all notices are duly given in
accordance with these Bylaws and, in general, perform all duties
incident to the office of Secretary and such other duties as may be
assigned by the President or the Executive Committee.
Treasurer. The
Treasurer shall be a member of the Executive Committee. The
Treasurer shall have charge of and be responsible for all funds of the
organization and shall receive and give receipts for monies due and
payable to the organization from all sources and shall deposit such
funds in such banks or other organizations as are selected by the
Executive Committee. The Treasurer shall make disbursements as
authorized by the President, Executive Committee, or membership in
accordance with
the budget adopted by the membership. The Treasurer shall collect
all membership dues as are established by the organization and shall
certify to the Secretary an accurate list of the Voting Members of the
organization. The Treasurer shall present a written financial
report at each General Membership Meeting of the membership and at
other times as requested by the Executive Committee.
Reporter. The
Reporter shall be a member of the Executive Committee. The
Reporter shall be responsible for publicity for all events of the
organization and shall
act as a liaison between the school and the media. The Reporter
shall keep the official history of the organization and shall keep an
annual record of all of the activities of the organization.
COMMITTEES
Book
Fair On this committee we help Mary Lough, MBE
Librarian, set up for the Book Fair twice a year. Ms. Lough has a
list of names of people who may want to help; we call the people on the
list, and set up a schedule to help her with the Book Fair.
Box Tops
from General Mills and Campbell's Labels
Building/Playground
The Playgrounds Committee assists the School community (parents and
teachers) in providing a safe and fun place for our schoolchildren to
exercise and play. We purchase new equipment and work closely
with Montgomery County Schools in the appropriate installation
and maintenance of the various playgrounds at Margaret Beeks Elementary
School.
Cultural Arts The Cultural Arts
Committee works to bring a variety of arts and museum programs to our
students. These programs are designed to educate the students and
enhance their understanding of the importance of cultural arts in our
community and throughout the world.
Explorations
Explorations is a fine arts contest sponsored by the PTO. All
students are welcomed and encouraged to participate. We will
accept contributions in both the PRIMARY (Pre K-2) and INTERMEDIATE
(3-5) divisions. There will be four categories: Literature,
Musical Composition, Photography, and Visual Arts. The work
is to be the creative effort of the child and may be done at home or at
school.
Fall Festival This
committee works to organize and run the Fall Festival activities.
Join in on the fun!
Field Day This
committee works to assist Lynn Hickok, MBE Physical Education teacher,
with the annual student Field Day in late May or early
June. Committee members will help coordinate parent
volunteers and game stations the day of the event, among other
things.
Guest Author The guest
author program involves inviting authors, poets, and illustrators to
our school setting. The committee's responsibilities involves
working 2-3 weeks before the visit, and then for a 3-day period around
the author visit.
Hospitality The
Hospitality Committee provides refreshments for the monthly PTO Family
Nights. Volunteers are needed to either drop off food at the
school the day of the meeting or to bring the food with them that
evening.
Library Coordinator
This committee works to assist Mery Lough, MBE Librarian, with
recruiting and organizing library volunteers.
Membership This
committee oversees membership dues for the PTO. Memberships will
be sold at each Family Night. We hope you'll support the PTO by
joining to help fund our many programs. Members are eligible to
vote at all General Meetings.
Newsletter My name is
Susan Madison and I produce our school newslatter. I collect
information from teachers, staff, and parents, and the produce Beeks Speaks, which is sent
home in your child's folder every month. I am always
looking for submissions, so if you would like to help, please contact
me at 961-5918.
Room Parents This
committee compiles the list of volunteers who are willing to
serve as Room Parent or to assist the Room Parent in every
classroom. The Room Parent is responsible for
classroom parties and helping with Teacher Appreciation.
SMILES Books for Breakfast
This is a PTO program that helps kids remember that reading is
fun! We accept donations of gently used books throughout the
school year, and we sponsor a book distribution party at breakfast
every 3rd Thursday of the month.
All children who purchase breakfast that morning may select any book
from the many that will be offered. We need volunteers to help
set up and organize the books during the breakfast, and to help the
children select their books. We will also gratefully accept your
book donations any time during the year and will have a bin located
near the Main Office for this purpose. Thanks!
Spring Fair
This committee works to create and implement the annual Margaret Beeks
Spring Fair, a day of carnival fun and games to raise money for the PTO
and school. Events include a dunk tank, cake walk, Silent
Auction, and refreshment sales.
Teacher Appreciation
The Teacher Apppreciation Committtee offers a great way for parents to
recognize and appreciate the teachers and staff that take care of our
children. Several times during the school year, parents
volunteers are needed to help with special events (for example, Fall
Pumpkin Bread, Holiday Massage, Winter Soup Lunch). The first
full week in May is set aside for National Teacher Appreciation
Week. There are many ways for parents to get involved to make
this special week (making banners,preparing food,spending time in the
classroom). Please consider the Teacher Apppreciation Committee,
where LITTLE things make BIG differences.
Volunteers, Classroom This committee compiles a
list of volunteers willing to help the teachers with various tasks in
the classroom. Please review the Volunteer Form in this
packet for lists of available jobs.
Volunteers, Office
As a group of volunteers, we help with answering the phone at the front
desk, making copies to put in teacher mailboxes, and some small jobs
such as making ice bags for the students. These things give the
office staff more time to take care of the many responsibilities
necessary to keep our school running. We work in weekly two-hour
shifts on the following daily schedule: 9:00 to 11:00 a.m.,
11:00 a.m. to 1:00 p.m., and 1:00 to 3:15 p.m. It's a wonderful
way to get to know the children, staff, and parents of Margaret Beeks
Elementary.
Yearbook
Webmaster
Red Ribbon Week?
Landscaping
First Day Packets
International Dinner